This is the website of Hebias
Hebias is taking care of the privacy and protection of the personal data of the customers and website visitors (www.hebias.be) and the Web Applications (CRM agenda, Price Lists, Launch Planner, etc.), provided through Software as a Service (SaaS), hereinafter referred to ‘Web Applications’. This policy outlines how we process and manage your personal data.
For detailed terms of use and liability regarding ‘Web Applications’, we refer you to the ‘Hebias web application agreement’ that you may have agreed on with Hebias (if applicable). In case of any discrepancies, the provisions of the ‘Hebias web application agreement’ will take precedence over those outlined in this general ‘privacy policy’.
Scope
Hebias BV will act as the data controller and will manage the data of the customers and users in compliance with data protection regulations such as the General Data Protection Regulation (EU Regulation 2016/679, or “GDPR”) and the Belgian Data Protection Act. These regulations safeguard your rights concerning your personal data.
This policy explains the types of personal data we collect, how it is processed after visiting our website or web application, and assures you that your data is managed appropriately.
This privacy policy and the terms of use apply whenever you visit or use our website or web application. The application of any other terms is prohibited unless expressly permitted in writing by us in advance, in which case this policy will still apply alongside the specific agreement. By using this website, Web Applications, and its contents, you agree to comply with the full terms of this policy.
Types of Personal Data We Collect
Most parts of our website can be accessed without providing personal data. However, access to the Hebias web applications can be restricted and requiring user identification. We may collect and process the following personal data categories for specific purposes:
Additional or optional data may be collected through forms on our website, web application, or through direct communication (phone, email, trade fairs, etc.). We may also collect data from your devices, including:
In some cases, we may also collect publicly available data to verify previously collected information or for business development purposes.
Why We Collect Your Data and Legal Basis
We collect personal data to understand your needs and enhance the services we provide. This includes creating user profiles, tailoring our offerings, and improving website functionality, incl. all information that you have supplied to us voluntarily (such as research information and/or site-registration)
How We Use and Share Your Data
We can share your data with:
In certain cases, we may share your personal data with third-party service providers (e.g., for hosting, data analysis, marketing support) to perform essential business functions. These third parties will only access your data to carry out these activities and are prohibited from using it for any other purposes. Your personal data will not be sold or leased to third parties.
In cases of legal enforcement, public safety, or law enforcement requests, we may disclose personal data. If Hebias is sold or merged, your data will be accessible to advisors and transferred to new owners, with appropriate measures in place to maintain data integrity and confidentiality. Your data will remain subject to this policy.
Protecting your Privacy
We will only use your personal data for the purposes set out in Section 3 where we are satisfied that:
Duration
We may retain your data as long as necessary to provide our products and services, and beyond such time to the extent legally permitted and based on our legal obligations (e.g. in relation to invoice retention) or legitimate interests (e.g. in retaining data for the purposes of responding to possible disputes or complaints or for possible reactivation of subscriptions or for the retention of CVs in the recruitment reserve for 5 years).
We maintain a data retention policy which we apply to information in our care. Where your data is no longer required or in case the data subject uses the right to object we will ensure it is either securely deleted or anonymized.
Transfer of Data Outside the European Economic Area
We do not transfer personal data to entities outside the European Economic Area (EEA).
Your Data Rights
Data protection laws grant you several rights regarding your personal data, ensuring control over its processing. These rights include:
Please contact us via info@hebias.be for any request you would like to address to Hebias.
Withdrawing Consent
If you have given consent to process your data, you can withdraw it at any time by contacting us via email or through your account.
Procedure to Exercise Rights
We may ask you to verify your identity to ensure your request is valid. If you believe your rights are not being respected, you have the right to file a complaint with Belgium’s Data Protection Authority.
Security
We take technical and organizational measures to protect your data from accidental or unlawful incidents. However, as the internet is an open network, we cannot guarantee absolute security.
Terms of Use and Liability
These terms apply to all visitors and users of our website and Web Application, with the Hebias ‘Web Applications’ Agreement ‘taking precedence where applicable.
Hebias Job Applications
Hebias welcomes all qualified Applicants to apply to any of the open positions published by sending us their contact details and CV (“Applicants Information”) via our Website, or through any other means provided by us (e.g. by email or post).
We understand that privacy and discreetness are crucial to our Applicants and are committed to keep Applicants Information private and use it solely for Hebias’s internal recruitment purposes (including for identifying Applicants, evaluating their applications, making hiring and employment decisions, and contacting Applicants by phone or in writing).
Please note that Hebias may retain Applicants Information submitted to it for no longer than five year after the applied position has been filled or closed. This is done so we could re consider Applicants for other positions and opportunities at Hebias; so we could use their Applicants Information as reference for future applications submitted by them; and in case the Applicant is hired, for additional employment and business purposes related to his/her work at Hebias.
If you previously submitted your Applicants Information to Hebias, and now wish to access it, update it or have it deleted from Hebias’s systems, please contact us at info@hebias.be.
Recruitment Reserve
To create a recruitment reserve for staffing solutions, Hebias collects personal data through platforms like LinkedIn or through referrals from the Hebias network.
We understand that privacy and discreetness are crucial to any person in the recruitment reserve, and are committed to keep their personal data private and use it solely for Hebias’s recruitment purposes (including for identifying possible candidates for a position, and contacting them to evaluate their potential interest by phone or in writing).
Please note that Hebias retains information from data subjects in the recruitment reserve for five years after collection. This is done so we could re consider people for other positions and opportunities and/or we could use their information as reference for future job opportunities.
If you want to know if you are part of the recruitment reserve or shared your information via linked or through your network through a transfer, and now wish to access it, update it or have it deleted from Hebias’s systems, please contact us at info@hebias.be.
Applicable Law and Jurisdiction
Belgian law governs this policy and any disputes related to it. Only the courts where Hebias’ registered office is located will have jurisdiction.
Amendments to This Policy
We may update and change this privacy statement from time to time, as we may find necessary and as our site evolves and grows. While we will do our best to bring updates to your attention, it is your responsibility to keep track of such updates. Your continuing use of this site constitutes an acknowledgement of any changes in this privacy statement.